Outlook Archives - Mac user

July 20, 2026July 20, 2026

A Comparison of Gmail, Outlook, and iCloud Email Accounts

Email has become an essential part of both personal and professional communication. With numerous email providers available, choosing the right one can be challenging. Among the most popular options are Gmail (Google), Outlook (Microsoft), and iCloud Mail (Apple). Each offers unique features, security measures, and integrations with their respective ecosystems.

In this article, we’ll compare Gmail, Outlook, and iCloud Mail based on key factors such as storage, security, user interface, integrations, and pricing to help you decide which one best suits your needs.

December 9, 2025December 9, 2025

Closest Mail App for Apple Mail

The “closest” email client to Apple Mail can depend on what specific aspect you value most: native macOS/iOS feel, simplicity, or core feature set.

Based on user feedback and design characteristics, here are a few top contenders:

November 28, 2025November 28, 2025

Outlook for Mac sync fixes

Unfortunately, there is still no time-based sync slider (e.g., “Mail to keep offline” for 1 year, 6 months, etc.) in Outlook for Mac — neither in the classic version nor in the “New Outlook” for Mac. This has been a top user complaint for years, and Microsoft has not added it despite repeated feedback.

Classic Outlook for Mac (version 16.x): Only offers “Download headers only” in Account > Advanced.
New Outlook for Mac (the modern redesign, now the default): Behaves more like the web version (Outlook on the web). It downloads a limited amount initially (often ~3–12 months depending on mailbox size and activity), but there is no user-controllable setting to force “only the last year” or any specific period. Older emails load on-demand when you scroll or search (requires internet).